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Skills required:

  • Good in English writing
  • Maintains database by entering data.
  • Prepares source data for entry by opening and sorting mail.
  • Verifying and logging receipt of data.
  • Obtaining missing data, records data from operating data entry equipment
  • Coding information; resolving processing problems.
  • Protects organization’s value by keeping information confidential.
  • Accomplishes department and organization mission by completing related results as needed.


Any graduate with typing speed of minimum 30-40 words /min.

Data Entry Operators

These operators take written information from forms, applications or company files and enter the information into computer system databases or applications for business use. Some positions deal mostly with typing, such as word processing or computerized customer files. People in these jobs handle letters, documents and mailing lists. Other positions may feature heavy emphasis on numerical data entry, such as accounting, banking and mortgage or loan information. Data entry operators may work in many fields, including marketing, accounting, human resources or healthcare, and many work hours are spent seated at a computer in any case. Generally, data entry operators need only have a high school diploma or equivalent. Excellent keyboarding skills are beneficial and might be learned in a variety of contexts. Related work experience could give applicants an edge when applying for jobs.
Employers typically train data entry operators, but good typing and numeric key entry skills are a common prerequisite. Knowledge of database software, spreadsheets and word processing is helpful. Good spelling, grammar and punctuation skills are also necessary, as well as strong reading comprehension. Data entry operators must be familiar with basic office equipment like computers, scanners, copiers and calculators. Training for these skills is available at the high school level and there are online tutorials as well. Employment agencies, temporary agencies, public libraries and community colleges also offer courses in keyboarding skills and data entry. Related entry-level positions, such as a word processor or typist, can help future operators gain the experience required by most employers. In these positions, workers can learn how to check for spelling and punctuation, organize page reports and sort data. High schools and colleges, as well as online job boards, usually have local job listings. Careful attention should be paid to the requirements of each job listing. Some jobs require typing skills of a certain amount of words per minute, and some positions require aptitude with specific software.

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